Philippine Embassy Tokyo: Fees, Hours and Services
Department of Foreign Affairs · consular
Quick answer
The Philippine Embassy in Tokyo is at 5-15-5 Roppongi, Minato, Tokyo 106-8537, open Monday to Friday 09:00 to 17:00 with applications accepted until 16:30. An ePassport costs ¥9,000, a travel document ¥4,500 and most notarial services ¥3,750. Documents are released by mail only.
Every figure on this page is from Philippine Embassy Tokyo's own published documents.
Last verified 3 sources, listed below
Schedule of Service Fees under D.O. 07-001 · Consular Section2 · Passport3. PHGuides is independent and not affiliated with DFA.
The Embassy in Tokyo publishes something most Philippine posts do not: a single one-page Schedule of Service Fees covering every consular transaction, issued under Department Order 07-00. That document is what this page is built on.
Where and when
| Detail | |
|---|---|
| Address | 5-15-5 Roppongi, Minato, Tokyo 106-8537, Japan |
| Passport Unit telephone | 03-5562-1600 ext 223 or 224 |
| When that line is answered | weekdays between 3 and 6 PM |
| Fax | 03-5562-1597 |
| Monday to Friday | 09:00 to 17:00 |
| Last acceptance of applicants | 16:30 |
| Saturday and Sunday | closed |
| Releasing of documents | by mail only |
The 16:30 cut-off is the detail that costs people a trip. The Embassy states that acceptance of applicants for all services runs only until 04:30 PM, so that processing can be finished by 5:00 PM. Arriving at 16:45 inside published 09:00 to 17:00 hours still means being turned away.
Passport and travel document fees
| Service | Fee |
|---|---|
| ePassport | ¥9,000.00 |
| Amendment or extension | ¥3,750.00 |
| Replacement of lost or mutilated passport | ¥22,500.00 |
| Affidavit of Lost and Penalty Fee, charged on top | ¥7,500.00 |
| Replacement of a lost MRP | ¥13,500.00 |
| Travel document in lieu of a passport | ¥4,500.00 |
Losing a passport is therefore a ¥30,000.00 event once the affidavit and penalty are added to the ¥22,500.00 replacement, against ¥9,000.00 for an ordinary renewal. That is a multiple of 3.33 on the routine fee.
Two rules sit alongside the money. Filipinos 18 years old and above are issued ten-year validity electronic passports, and minors continue to be issued five-year e-passports. The Embassy puts average availability at 1 to 2 months after application, and asks for a self-addressed ¥600 Letterpack per applicant because everything goes back by post.
The full requirement checklists for each passport route are covered in the passport renewal in Japan guide, which also carries the HAGAKI rule for keeping an uncancelled old passport.
Certification, notarial and civil registry fees
| Service | Fee |
|---|---|
| Administering an oath and issuing a certificate, inclusive of civil registry reports of birth, marriage and death | ¥3,750.00 |
| Acknowledgement of a deed, power of attorney or similar instrument | ¥3,750.00 |
| Authentication of the official character of a foreign or local notary | ¥3,750.00 |
| Taking, transcribing and recording of depositions, per page | ¥3,750.00 |
| Certifying the correctness of a copy or extract of a document | ¥3,750.00 |
| Other certification | ¥3,750.00 |
| Registration of election of Philippine citizenship, or reacquisition by repatriation | ¥3,750.00 |
| Marriage solemnization | ¥9,000.00 |
| Certificate for sealing a metal casket containing the remains of a deceased Filipino | ¥9,000.00 |
| Expedite fee | ¥1,500.00 |
| eVisa convenience fee | ¥3,750.00 |
The flat ¥3,750.00 covers most of the counter. Note the wording on depositions: that rate is per page, so a ten-page deposition is ¥37,500.00, not ¥3,750.00.
Reacquiring Philippine citizenship is registered here at ¥3,750.00; what the process itself involves is set out in the dual citizenship guide.
Visa fees, by class
| Visa | Fee |
|---|---|
| 9(a) visa-free nationals, single entry, 3 months validity | ¥4,500.00 |
| 9(a) visa-free nationals, multiple entry, 6 months | ¥9,000.00 |
| 9(a) visa-free nationals, multiple entry, 1 year | ¥13,500.00 |
| 9(a) Chinese nationals, single entry, 3 months | ¥3,750.00 |
| 9(a) Chinese nationals, multiple entry, 6 months | ¥15,000.00 |
| 9(a) Chinese nationals, multiple entry, 1 year | ¥18,000.00 |
| 9(a) non-visa-free nationals, single entry, 3 months | ¥6,000.00 |
| 9(a) non-visa-free nationals, multiple entry, 6 months | ¥12,000.00 |
| 9(a) non-visa-free nationals, multiple entry, 1 year | ¥18,000.00 |
| 9(b) transit, not more than 72 hours, visa-free nationals | ¥3,000.00 |
| 9(b) transit, not more than 72 hours, non-visa-free nationals | ¥6,000.00 |
| 9(d) treaty trader or investor | ¥60,000.00 |
| 9(f) student | ¥37,500.00 |
| 9(g) pre-arranged employment | ¥60,000.00 |
| 47(a)(2) volunteer or special non-immigrant | ¥60,000.00 |
| 13(a) spouse of a Filipino citizen, and unmarried children below 21 years | ¥22,500.00 |
| 13(e) former Filipino citizen returning for permanent residency | ¥22,500.00 |
| 13(g) former Filipino naturalized in a foreign country | ¥22,500.00 |
The Chinese-national single-entry rate of ¥3,750.00 is ¥750.00 below the visa-free single-entry rate of ¥4,500.00, while the same nationality’s one-year multiple entry at ¥18,000.00 is ¥4,500.00 above the visa-free equivalent of ¥13,500.00. The schedule prints both and does not explain the inversion.
Seafarer and crew visas
| Crew list and seaman’s visa, 9(c) | Fee |
|---|---|
| Individual | ¥3,000.00 |
| Crew members, not more than 40 | ¥15,000.00 |
| From 41 to 100 crew members | ¥22,500.00 |
| From 101 to 200 crew members | ¥30,000.00 |
| In excess of 200 crew members | ¥37,500.00 |
At the 40-crew band, ¥15,000.00 across a full complement works out at ¥375.00 per head, against ¥3,000.00 for a single individual application.
Where the yen figures come from
The schedule states its own basis on the page: a new collection rate of USD1.00 = JPY150, effective 01 October 2024, applied to the peso and dollar rates set by Department Order 07-00. The yen amounts therefore move when that rate is restated, not when the market moves. Nothing on the document indicates how often the Embassy restates it.
Payment is made to the Cashier at Window 2, and the Embassy states that no refund of fees will be made after payment.
What this page does not cover
The Embassy publishes no processing time for notarial, civil registry or visa services, only the 1 to 2 months figure for passports. It also publishes no walk-in policy on this schedule, and no fee for NBI clearance coordination or apostille handled through the post. Authentication of Philippine documents for use abroad is a separate process, set out in the apostille guide, and NBI clearance from outside the Philippines is covered in the NBI clearance abroad guide.
Frequently asked questions
- Where is the Philippine Embassy in Tokyo?
- 5-15-5 Roppongi, Minato, Tokyo 106-8537, Japan. The Passport Unit can be reached on 03-5562-1600 extension 223 or 224, which the Embassy says is answered on weekdays between 3 and 6 PM. The fax number is 03-5562-1597.
- What are the consular hours?
- Monday to Friday, 09:00 AM to 05:00 PM, closed Saturday and Sunday. Applications are only accepted until 04:30 PM, because the Embassy works to finish processing and rendering the service by 5:00 PM.
- How much does a passport cost in Tokyo?
- An ePassport is ¥9,000. An amendment or extension is ¥3,750. Replacing a lost or mutilated passport is ¥22,500, plus an Affidavit of Lost and Penalty Fee of ¥7,500. Replacing a lost MRP is ¥13,500. A travel document in lieu of a passport is ¥4,500.
- Can I collect my passport in person?
- No. The Embassy's consular table lists releasing as By Mail only, for passports, visas, notarials and civil registry documents alike. That is why it asks every applicant to bring a self-addressed ¥600 Letterpack on the day of the appointment.
- How long does a passport take?
- The Embassy states that the average availability of your passport is between 1 and 2 months after your application. It does not publish a separate expedited passport track; the ¥1,500 expedite fee in the schedule sits under certification and miscellaneous services.
- What do notarial and civil registry services cost?
- ¥3,750 covers most of them: administering an oath and issuing a certificate, which the schedule states is inclusive of civil registry reports of birth, marriage and death; acknowledging a deed or power of attorney; authenticating the official character of a notary; depositions, charged per page; and certifying a copy or extract. Marriage solemnization is ¥9,000.
- Why are the fees in yen and not pesos?
- The schedule is issued under Department Order 07-00 and converted at a fixed collection rate the Embassy publishes on the document itself: USD1.00 = JPY150, effective 01 October 2024. The yen figures move only when that order or that rate changes.
- Can I get a refund if I change my mind?
- No. The Embassy states plainly that no refund of fees will be made after payment at the cashier. Payment is made to the Cashier at Window 2.