Police Blotter: How PNP Says to Report It
Philippine National Police · records
Quick answer
PNP publishes no procedure or fee for requesting a blotter excerpt. It does publish a free SMS reporting channel, Ireport Mo Kay Tsip on 0917-847-5757, needing one message with the 5Ws and 1H plus your mobile number. Blotter entries are made at the police station with jurisdiction.
Last verified
Where these figures come from
About these figures: the numbers below come from PNP's official published sources: Philippine National Police | Citizen's Charter 2025 (2nd Edition) (https://pnp.gov.ph/wp-content/uploads/2025/06/PNP-EXTERNAL-and-INTERNAL-FINAL-COPY-RE_CITIZENS-CHARTER-2025-2ND-EDITION.pdf, retrieved 2026-09-01); Philippine National Police | Crime Prevention and Safety (https://pnp.gov.ph/crime-prevention-and-safety/, retrieved 2026-09-01). Agencies change fees and rates without notice, so confirm with PNP before you rely on them. Last verified: 2026-09-01.
PNP publishes no procedure for requesting a police blotter. That is the honest headline, and this page leads with it rather than inventing one.
The PNP Citizen’s Charter 2025, 2nd Edition runs to 870 pages and lists every frontline service of National Headquarters. There is no entry for issuing a blotter excerpt, no fee, and no processing time. The blotter is kept at the police station with jurisdiction over the incident, which is a station-level service the national charter does not cover.
What PNP does publish: a reporting channel
| Detail | |
|---|---|
| Service | Ireport Mo Kay Tsip, an SMS hotline |
| Number | 0917-847-5757 |
| Run by | Police Community Affairs and Development Group (PCADG), through the Complaints and Referral Monitoring Center (CRMC) |
| Fees to be paid | None |
| Classification | Simple |
| Who may avail | All: citizens, government agencies and employees, business entities |
What you send:
| # | Requirement |
|---|---|
| 1 | One text message containing the information of the complainant and the complaint, covering the 5Ws and 1H |
| 2 | The mobile number of the complainant |
PNP states the complaint is then referred to the unit concerned, or to another government agency, for disposition of the case. The published step times are 4 minutes to evaluate completeness and 5 minutes to encode the complaint into the CRMIS for referral.
This is a referral channel, not a blotter entry. PNP does not state that an SMS creates a blotter record.
Where PNP itself demands a blotter
This is the clearest published evidence of how a blotter is used, and it comes from PNP’s own requirement checklists.
| PNP service | What it requires | Where PNP says to get it |
|---|---|---|
| Certificate of Nationwide Alarm | Police Report and Incident Record Form | Police station having jurisdiction |
| Motor vehicle clearance processing | Local Police Report | Local police station having jurisdiction |
| Certification to law enforcement agencies, prosecutors and public attorneys’ offices | One Blotter Excerpt | Requesting office, unit or licensee |
| Request for tagging of a lost firearm | Report and Police Blotter | - |
| Request for revocation of a licence | Police Blotter | - |
Notice the pattern: in every case the document is secured from the police station having jurisdiction, not from a national office. That is the practical answer to where to go, even though the procedure itself is unpublished.
The services a blotter unlocks, and what they cost
Three of the five above are firearms matters, and those fees are published, effective 16 March 2024.
| LTOPF type | Firearms | 5 years | 10 years |
|---|---|---|---|
| Type 1 | Max of 2 | ₱1,000.00 | ₱2,000.00 |
| Type 2 | Max of 5 | ₱5,000.00 | ₱10,000.00 |
| Type 3 | Max of 10 | ₱7,500.00 | ₱15,000.00 |
| Type 4 | Max of 15 | ₱12,500.00 | ₱25,000.00 |
| Type 5 | More than 15 | ₱25,000.00 | ₱50,000.00 |
Law enforcement personnel, government employees, retired government employees and military reservists get 50% off; senior citizens get 20%. An ID card printing fee of ₱200.00 applies to every type, and PNP states renewal processing takes 7 to 15 working days. The firearms licence guide covers the rest.
Losing a licensed firearm is the case that pulls all of this together: you need a blotter entry to have the firearm tagged as lost, and the licence behind it runs on the fees above.
The other documents in the same envelope
An incident that produces a blotter entry usually produces a paperwork trail.
| Document | Published fee | Validity |
|---|---|---|
| National Police Clearance | ₱150.00 plus a convenience fee | 6 months |
| NBI clearance | ₱130.00 plus ₱30.00, ₱160.00 total | - |
| PSA birth certificate, viewable online | ₱130.00 | 60 days |
| DI/PNP clearance | ₱80.00 | - |
| PNP cards: firearms, LTOPF, PTCFOR, LESPO | ₱200.00 | - |
| Neuro-psychiatric test, PNP rate | ₱900.00, ₱720.00 for a senior | - |
| Drug test, PNP rate | ₱300.00, ₱270.00 for a senior | - |
A police clearance is a separate product from a blotter excerpt, and the two are often confused. The clearance reports what PNP’s crime databases hold about you; a blotter excerpt reports what a station recorded about an incident.
What this page does not cover
PNP does not publish, in the Citizen’s Charter 2025, 2nd Edition or on the pages read for this guide, a procedure for requesting a blotter excerpt, a fee for one, a processing time, who is entitled to request one, whether a representative may collect it, how long blotter records are retained, or a correction procedure. None of those are stated here, and no figure has been substituted for them.
If you need a blotter excerpt, the published pointer is the police station with jurisdiction over the incident.
Related
The main clearance guide covers the criminal record check most employers ask for. The comparison guide covers the difference from an NBI clearance.
Frequently asked questions
- How do I get a copy of a police blotter?
- PNP publishes no request procedure, fee or processing time for a blotter excerpt in its Citizen's Charter 2025, 2nd Edition, which covers National Headquarters services. Blotter entries are held by the police station with jurisdiction over the incident, and the charter repeatedly names that station as where a blotter excerpt or police report is secured.
- Is there a fee for a police blotter?
- None is published. This page does not state a figure, because PNP does not.
- How do I report an incident to the PNP?
- PNP publishes an SMS hotline, Ireport Mo Kay Tsip, on 0917-847-5757. It is run by the Police Community Affairs and Development Group under the Complaints and Referral Monitoring Center. The published fee is none.
- What do I need to send to that hotline?
- Two things: one text message containing the information of the complainant and the complaint, covering the 5Ws and 1H, and the mobile number of the complainant.
- What happens after I send it?
- PNP states the complaint is referred to the unit concerned, or to another government agency, for disposition of the case. The published step times are 4 minutes to evaluate the completeness of the complaint and 5 minutes to encode it for referral.
- Is a police blotter the same as a police report?
- PNP uses both terms. Its charter lists a Police Report and Incident Record Form, a Local Police Report, a Blotter Excerpt, and an Incident Report or Police Blotter as requirements for different services, all secured from the police station having jurisdiction.
- What is a blotter excerpt needed for?
- PNP requires one for at least five of its own services, including a Certificate of Nationwide Alarm, tagging of a lost firearm, revocation of a licence, and certification issued to law enforcement agencies, prosecutors and public attorneys' offices.